Evaluating the Completion Rates of Imaging (CT scan/US scan) for Patients Scheduled for Follow-Up at the Urology Stone Clinic: An institutional Audit

Author : A B Azharul Islam

Abstract :Background: Imaging follow-up is essential for monitoring patients with kidney and ureteric stones. Failure to complete scheduled imaging (CT or ultrasound) before follow-up appointments can lead to ineffective consultations, delays in clinical decision-making, and unnecessary use of healthcare resources. This audit assesses imaging completion rates among patients attending the Urology Stone Clinic and identifies areas for improvement to optimize resource utilization. Aim: To evaluate the completion rates of scheduled imaging (CT scan/US scan) for follow up patients at the Urology Stone Clinic and to minimize unnecessary appointment time wastage. Methods: • Study Design: Retrospective institutional audit • Setting: Urology Stone Clinic • Sampling: • Population: Patients attending follow-up (both face-to-face and telephone consultations) • Time Frame: July 2024 – August 2024 • Sample Size: N = 70 • Data Sources: Clinical health records, radiology reports, and imaging databases • Parameters Collected: Patient age, sex, stone location, and imaging completion status Results: • Stone Location Distribution: • 77% (n=54) had unilateral kidney/ureteric stones. • 23% (n=16) had bilateral kidney/ureteric stones. • Patient Age Distribution: • The most affected age group was 41–60 years, with a higher proportion of males. • Imaging Completion Rates: • 68% (n=54) had updated imaging available for review. • 26% (n=21) did not have updated imaging. • 6% (n=5) had non-stone-related imaging performed. Conclusions and Recommendations: A significant proportion (32%) of patients did not have the required imaging available at follow-up, affecting the efficiency of consultations. Strategies such as automated reminders, improved scheduling coordination, and pre-visit imaging verification could enhance compliance. Future audits should assess the impact of these interventions on imaging completion rates and clinical workflow optimization

Keywords :Imaging Completion Rates in Urology Stone Clinic Follow-Ups: Audit and Recommendations

Conference Name :International Conference on Gastroenterology and Urology (ICGU-25)

Conference Place Bergen, Egypt

Conference Date 26th Sep 2025